What is a "management
company," what do they do, and how do I reach them?
A management company is contracted by the Board
of Directors to provide such services as: Collection
of assessments, supervision of subcontractors,
obtaining bids for subcontracted services, providing
financial statements and collection reports, as well
as a general clearing house for problem solving,
communications with homeowners and the Board of
Directors and to serve in an advisor capacity. The
management company reports directly to the Board and
all decisions are made by a majority vote of the
Board of Directors. The management company may be
reached online through the Management Office page on
this website or by phone from the numbers listed on
the Contact Us page on this site.
What is a homeowner's association?
It is a non-profit corporation registered with the
State and managed by a duly elected Board of
Directors. Its purpose is to maintain all common
areas and to govern the community in accordance with
the provision of the legal documents: CC&R's,
Bylaws, and Articles of Incorporation. The
corporation is financially supported by all members
of the homeowners association. Membership is both
automatic and mandatory.
What are the CC&R'S?
The Covenants, Conditions and Restrictions (CC&R's)
are the governing legal documents that set up the
guidelines for the operation of the planned
community as a non-profit corporation. The CC&R's
were recorded by the County recorder's office of the
County in which the property is located and are
included in the title to your property. Failure to
abide by the CC&R's may result in a fine to a
homeowner by the Association.
What are the Bylaws?
The Bylaws are the guidelines for the operation of
the non-profit corporation. The Bylaws define the
duties of the various offices of the Board of
Directors, the terms of the Directors, the
membership's voting rights, required meetings and
notices of meetings, and the principal office of the
Association, as well as other specific items that
are necessary to run the Association as a business.
What is the Board of Directors?
The Homeowner's Association again is a corporation
and therefore a governing body that is required to
oversee its business. The Board of Directors is
elected by the homeowners, or as otherwise specified
in the bylaws. The limitation and restrictions of
the powers of the Board of Directors is outlined in
the Association governing documents found within the
Resource Center page of this site.
Are there any other rules?
Most associations have developed Rules and
Regulations as provided for in the CC&R's and
adopted by the Board of Directors. Rules are
established to provide direction to the homeowners
for common courtesies with regard to parking,
vehicles, pets and pool use hours, etc. In addition,
your Association will adopt Architectural Guidelines
with procedures for submitting requests to make
exterior changes to your home. Such changes may
include patio covers, decks, landscaping, exterior
color changes or extensive interior changes and
additions. These rules and guidelines are set up to
maintain the aesthetic value and integrity of the
community on behalf of all owners, and hopefully
protect the market value of your investment as well.
Violations of these rules may result in action by
the Board of Directors and a fine. In addition, if
you proceed with an exterior improvement or change,
without written approval of the Board of Directors,
or Architectural Committee, as applicable, you will
be required to remove or correct the alteration
and/or be fined for the violation. For more
information about this topic visit the Resource
Center page of this site.
If I am having a problem with a neighbor for a
violation of the Policies and Guidelines, what can I
Residents should always try to resolve a situation
between themselves, prior to turning to the
Association. If you have tried to resolve a
situation through neighborly means without success,
and you are willing to actively participate in the
enforcement provided by the Policies and Guidelines,
you may complete a Covenant Violation form online.
If the situation is deemed in violation of the
Policies and Guidelines, the Board of Directors will
institute the enforcement policy. Your continued
assistance may be required. A violation form can be
filled out from your community website.
Are Board Meetings open to all residents? If so,
where and when are they held?
Yes. Notice of the time and place of any regular
board meeting will be noted in the community
newsletter, or accessed online on the Calendar page.
If I want to serve on a committee, how do I find
out what committees are active and how I can get
The Contact Us page of this website will inform you
of the status of current committees organized and
committee contact information. If you are interested
in volunteering, please contact the committee chair
or fill out the online volunteer form found on the
Management Office page of this site.
What is my assessment?
The assessment is the periodic amount due from each
homeowner to cover the operating expenses of the
common area and provide for reserve funds for
replacement of common facilities in future years.
Your assessments are due on the first of the month.
Statements will be sent for assessments as a
reminder of the amount due
How is the amount of my assessment determined?
The Department of Real Estate typically requires an
initial budget from the developer for each community
that a developer proposes to build. This budget is
set upon specific guidelines for utilities,
landscaping, administration, etc. Reserve funds are
monies set aside for future expenses due to the life
expectancy of certain items: lighting, street
resurfacing, pool equipment, etc. These amounts are
then divided by the number of units built in a given
phase of the development. Subsequent budgets are
developed by the Board of Directors and adjusted
periodically to meet anticipated expenses.
Will my assessment go up?
There is no concrete answer to this. Typically the
Civil Code provides for annual increases, but not to
exceed 20 percent per year without the vote of the
membership. The Board of Directors may approve an
increased budget, increasing your assessment up to
this percentage in order to cover increased costs of
operating and maintaining the common area and
sufficient reserve funds.
What happens if I don't pay my assessment?
The maintenance and management services incurred by
the Association are dependent upon timely receipt of
the assessments due from each homeowner. Late
payments will result in a late charge as assessments
are due on the first of the month. In addition, the
CC&R's allows the Association to charge late charges
and interest and proceed with a lien on your
property, or foreclosure proceeding for nonpayment
and HOA Terminology